2012 Vendor Registration

Volunteering At The

4th Street Lilac Festival

Sunday May 27th 2012

Pre-event arrival for volunteers at 5:30 AM starts with breakfast. ALL VOLUNTEERS check in at the

Information Tent located at

21st Ave. & 4th St. SW (west intersection).

Set-up: (5:45 – 7:45 AM) – Set-up vendor banquet tables along 4th Street and staple location     number to it. Assist with various other set-up tasks as required.

Block Captain: (7:30 – 10:00 AM) – Help assist vendors in locating their spot with valid permit.

Information Tent: (8:00 AM - 7:00 PM) – Help with unpacking all merchandise and displaying, moving supplies over to tent, selling merchandise and assist staff throughout day.

Parade Marshal: (9:00 – 11:30 AM) – Organize participants in line-up order as they arrive. Walk along parade route to keep the flow of the parade participants consistent.

Kids Area: (9:45 AM – 6:00 PM) – Assist with activities in supervision roles. Actual assigned tasks will vary from year to year. Two shifts – 10:00 AM – 2:00 PM & 2:00 – 6:00 PM OR ALL DAY

Stage Manager: Keep the programmed schedule running on time. Assist bands throughout shift. Monitor power source. Provide general information and relay pertinent information to event organizers or site managers.

• Event Site Stage: Two shifts (10:30 – 2:30 & 2:00 – 6:00 = 4 hour shift or full day)
• Beer Gardens Stage: Two shifts (11:30 – 4:00 & 3:30 – 8:30 or full day)

Street Team: (10:00 AM – 5:30 PM) - A team of two people to walk around the event and distribute program guides to the attendees.

Vendor Inspector: (11:00 AM – 3:00 PM) – Walk the event and verify vendor wares and permits.

Beer Gardens: (10:30 AM – 8:30 PM) – Monitor attendees, assist site security, bus tables, sort recycling and collect garbage. Two shifts available – 10:30 AM – 3:30 PM & 3:30 – 8:30 PM

Clean-Up Crew: (11:00 AM – 6:30 PM) – Remove full garbage bags from receptacles, replace with a new garbage bag and dispose into large bins.

Tear-down: (5:30 – 7:00 PM) – Motivate vendors to disassemble displays, pack-up, fold tables and place on west sidewalk if not already done.

OTHER NOTES:

• Meals and beverages are provided for volunteers throughout the day
• Letters of recommendation/reference will be provided upon request
• Appreciation packages presented to each volunteer – includes T-Shirt, official Lilac Festival merchandise and VIP passes.

If you are interested in volunteering for any of the above positions please fill out the application

FORM

and submit to the Lilac Festival office.

Email to info@4streetcalgary.com or Fax to 403.452.7703